Finance Officer (Maternity Cover)

Descriptif du poste
SCOPE OF WORK:
The Finance Officer will have the role of managing aspects of finance in coordination with Main Office in Yaoundé. The finance officer will depend on a hierarchically link of Field Coordinator of Buea but will depend functionally on the finance Manager in Yaoundé.
ROLES AND RESPONSIBILITIES:
Specific Duties;

• Coordinate the overall field finance role & adequately cover staff absence during various trainings for IRC system training by working closely with field support and program team and with Field coordinate.
• Responsible for processing the payments for Bank and cash transactions.
• Coordinate with banks and financial institution with regards to project activities.
• Ensure completeness of payment documents in compliance to IRC and Donor policies and procedure
• Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers.
• Update the cash and bank books on daily basis with proper reconciliation of closing balances.
• Review all the payments documents for proper coding and supporting documents.
• Keeping updated records of prepayments in respect to staff insurance, rents for all programs and their monthly amortization. Also keeping track of their utility bills and travel expenses.
• Manage the classification of accounting and administrative documents
• Review Purchase Orders and Purchase Requests for proper coding and budget adequacy before approval.
• Perform the projected monthly cash in coordination with relevant team members and send it to the Finance team in Yaoundé
• Administrative and Compliance Duties;
• Observe the procedures of purchase at the time of delivery of advances.
• Perform regular cash count with the Field Coordinator
• Oversee the payment turn-over period to avoid delays in handling requests submitted to finance
• Oversee proper and systematic filing of all payment requests, ensure regular and proper archiving both online and hardcopy documents and submit to Yaounde office timely.
• In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered but not captured in financial reports
• Supervise and evaluate the performance of the staff under his/her supervision
• Report to the Finance Manager any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.
• Project Monitoring Duties;
• Conduct BVA review regularly, attend project implementation meetings and follow upon action points
• Assist in monthly and quarterly financial reports to be reviewed by Finance Manager/Assistant Finance Controller.
• Perform other duties, as necessary and/or as requested

Profil

REQUIREMENTS:

• Bachelor’s degree in finance/accounting and knowledge in administration or Advance diploma in accounting from recognized College /Institutions with minimum of three (3) years of Finance experience and administration.
• Computer literate with significant experience in excel, accounting package knowledge (Microsoft Office software, SUN System) will be an added advantage.
• The candidate should be mature, with stable personality and ability to maintain confidentiality.
• Excellent English written and verbal communications skills and proficiency in French.

Presentation of Application File:

• An up to date (CV);
• Cover Letter/Application
• Copy of NIC
• Academic Credentials
• Relevant Previous Work Attestations.